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Form #980Professional Environmental Services
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Master Agreement for Professional Services — General Agreement with Work Order Form (free to use)
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Professional
environmental services—General agreement with work order form.
MASTER
AGREEMENT FOR PROFESSIONAL SERVICES
BETWEEN
_________ AND _________
PROJECT: PROFESSIONAL ENVIRONMENTAL SERVICES
THIS AGREEMENT combines all understandings
between the Parties regarding professional services for the Project named above
and supersedes all prior proposals, quotations, solicitations, negotiations,
representations, agreements or understandings, whether written or oral.
The performance of the professional services described
here, as well as payment for such services, shall be on the terms and
conditions presented in this Agreement and the following Sections and Exhibits
which are attached and incorporated by reference which, taken together, shall
constitute the whole Agreement.
Section 1
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Relationship of the Parties
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Section 2
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Payment
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Section 3
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General Provisions
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Exhibit A
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Sample Work Order
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Exhibit B
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Fee Schedule
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IN APPROVAL, authorized representatives of the Parties
to this Agreement have signed below. This Agreement shall become effective on
the date of the last signature made.
CLIENT: ____________
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XYZ Co.
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Name: ____________
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Name: ____________
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Title: ____________
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Title: ____________
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Date: ____________
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Date: ____________
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SECTION 1.
RELATIONSHIP OF THE PARTIES
_________("CLIENT"),
desires to have professional environmental services performed on various
facilities as directed by CLIENT ("Project"). In furtherance of the
Project, CLIENT hereby contracts with XYZ Co. ("XYZ") to perform
these professional services. All services shall be performed under the
supervision of CLIENT's Representative, _________ or a designee, identified in
writing to XYZ by the CLIENT's Representative.
This Agreement anticipates the execution
of various written Work Orders as in Exhibit A. Each such Work Order may modify
the terms of this Agreement for purposes of the work described in the Work
Order. Upon execution by the parties each Work Order shall become part of this
Agreement.
This Agreement shall inure to the benefit
of and be binding upon the successors, assigns and legal representatives of
each of the Parties hereto. XYZ may contract with subcontractors as it considers
necessary, but any other assignment or transfer of an interest in this
Agreement by either Party without the written consent of the other shall be
void.
XYZ shall perform all work under this
Agreement as an independent contractor. Neither execution of this Agreement nor
performance by the parties under this Agreement shall create any partnership,
joint venture or agency relationship between the parties.
SECTION 2.
PAYMENT
Payment by CLIENT for professional
services provided by XYZ shall be on time and expense basis and shall be based
on the Fee Schedule included in Exhibit B to this Agreement. The Fee Schedule
is modified periodically to reflect adjustments to salaries and costs of XYZ.
Each modified Fee Schedule shall supersede the prior Fee Schedule for purposes
of this Agreement upon its effective date which shall not be less than 30 days
after notice to the client. Any such changes shall not effect Work Orders in
progress.
Expenses payable shall include all costs
to XYZ directly expended on the Project, excluding salary and overhead costs of
XYZ. Expense charges shall include a management fee of 15 percent. Expenses
shall also include costs of necessary subconsultants retained by XYZ. Other
expenses may include but are not limited to out-of-town travel, meals and
lodging, toll calls, computer charges, postage, photocopies and prints.
SECTION 3.
STANDARD TERMS AND ADDITIONS FOR HAZARDOUS
MATERIALS CONTRACTS
3.1. PAYMENT CONDITIONS
XYZ periodically shall submit invoices to
CLIENT. CLIENT shall pay each invoice within 15 days of the date of the
invoice. However, if CLIENT objects to all or any portion of any invoice,
CLIENT shall so notify XYZ of the same within 15 days from date of the invoice,
give reasons for the objection, and pay that portion of the invoice not in
dispute. CLIENT shall pay an additional charge of one and one-half percent
(1½%) of the amount of the invoice per month or the maximum percentage allowed
by law, whichever is the lesser, for any payment received by XYZ more than 30
days from the date of invoice. In the event that an invoice for payment remains
unpaid for more than 45 days from the date of invoice, XYZ shall have the right
to cease performance of the services described and contracted for in this
Agreement. XYZ will not incur any liability for damages of any type or nature
due to the delay of the project as a result of stopping performance of services
due to the failure of the CLIENT to pay for services rendered. In the event of
a legal action brought by XYZ against CLIENT for invoice amounts not paid,
attorneys' fees, court costs, arbitration costs and other related expenses
shall be paid to the prevailing party by the other party.
3.2. ESTIMATED FEES
XYZ's estimates of fees are only estimated
and shall not be regarded as "lump sum" or "fixed price" or
"guaranteed maximum" compensation unless it is expressly so stated in
writing in this Agreement.
3.3. GENERAL CLIENT RESPONSIBILITIES
The CLIENT shall provide all available
information regarding the identity, nature, quantity, and location of hazardous
waste or toxic materials at or on the site, all reports, data, maps, diagrams,
studies, specifications and other documents or any information relating to hazardous
or toxic wastes and surface or subsurface conditions at the site which would
assist XYZ to perform its services under this Agreement, and any circumstances
known to the CLIENT that would hinder XYZ's performance or make performance by
XYZ more difficult or expensive than would ordinarily be expected. XYZ shall be
entitled to rely on all client-provided documents and information in performing
services under the Agreement; however, XYZ assumes no responsibility or
liability for the accuracy or completeness of such documents or information.
The CLIENT,
at its expense, shall obtain all permits or approvals from all state, federal,
county, municipal or other government agencies or entities required to
authorize or permit XYZ to perform work under this Agreement. CLIENT may have
XYZ undertake this function within the terms of any Work Order. CLIENT shall
indemnify, hold harmless and defend XYZ with regard to all claims, expenses,
costs, damages or liabilities of any type or nature arising out of CLIENT's failure
to obtain such permits or approvals. The CLIENT, at its expense, shall also
provide XYZ with access to and egress from all property to which XYZ may
require access to perform its services under this
Agreement. If the CLIENT observes or
otherwise becomes aware of any fault or defect in the Project or in the
performance of XYZ, CLIENT shall promptly give written notice thereof to XYZ.
3.4. PROJECT SCHEDULE/DELAYS
Because of the uncertainties inherent in
the services contemplated by this Agreement, time schedules are only estimated
schedules which are subject to revision unless specifically agreed otherwise.
Neither party shall be deemed in default
of this Agreement or any Work Order under this Agreement to the extent that any
delay or failure in the performance of its obligations (other than the payment
of money) results, without its fault or negligence, from any cause beyond its
reasonable control, such as acts of God, acts of civil or military authority,
embargoes, epidemics, war, riots, insurrections, fires, explosions,
earthquakes, floods, adverse weather conditions, strikes, or lock-outs, and
changes in laws, statutes, regulations or ordinances.
If any such force majeure condition occurs
and continues for a period of more than 14 days, then the party experiencing
such condition shall give immediate written notice to the other party which may
then elect to: (1) terminate the affected service requested or any part
thereof, (2) suspend the affected service or any part thereof for the duration
of the force majeure condition and resume performance once the force majeure
condition ceases. Unless written notice is given within 30 days after being
notified of the force majeure conditions, the other party shall be deemed to
have elected option 2.
3.5. PROFESSIONAL RESPONSIBILITY
The services of XYZ under this Agreement
shall be performed, within the limits prescribed by this Agreement as amended,
in a manner consistent with that level of care and skill ordinarily exercised
by other professional consultants of the type used in this Project under
similar circumstances. XYZ represents that it has the capability, experience
and means required to perform the services contemplated by this agreement. No
other representation, warranty, or guarantee, express or implied, is included
or intended in this Agreement, or in any report, opinion, document or
otherwise. XYZ agrees to indemnify and hold harmless CLIENT from and against
any loss solely resulting from XYZ's failure to meet such standards of care and
skill, subject to Paragraph 3.6.
3.6. LIMITATIONS OF LIABILITY
In recognition of the inherent risks
associated with hazardous or toxic waste projects, CLIENT agrees that for any
damage caused by a professional negligence, XYZ's liability, including that of
its employees, agents and subcontractors, in the aggregate under this Agreement
shall not exceed Two Hundred Fifty Thousand Dollars ($250,000) or their total
fees for the Project, whichever is less.
For any damage caused by negligence other
than professional negligence, XYZ's liability, including that of its employees,
agents and subcontractors, in the aggregate under this Agreement shall not
exceed the limits of XYZ's comprehensive general, automobile liability
insurance coverage, or other insurance policies.
In no event shall XYZ be liable for
consequential damages, including, without limitation, loss of use or loss of
profits, incurred by CLIENT or its subsidiaries or successors, regardless of
whether such claim is based upon strict liability, breach of contract, breach of
warranty, willful misconduct or negligent act or omission, whether professional
or nonprofessional, of XYZ or its employees, agents or subcontractors.
XYZ and its consultants shall not be
liable for damage or injury arising from damage to subterranean structures
(pipes, tanks, telephone cables, etc.) which are not called to XYZ's attention
and correctly shown on the plans furnished by the CLIENT in connection with
work performed under this Agreement.
3.7. DISPOSAL AND HANDLING OF CONTAMINATED
MATERIAL
It is understood and agreed that XYZ is
not, and has no responsibility as, a handler, generator, operator, treater or
storer, transporter or disposer of hazardous or toxic substances found or
identified at a site, and that CLIENT shall undertake or arrange for the
handling, removal, treatment, storage, transportation and disposal of hazardous
substances or constituents found or identified at a site. CLIENT shall obtain
in its name any required generator ID numbers.
XYZ shall make its own determination as to
the precautions appropriate for any material; however, XYZ shall accept
client's determination that any material is hazardous, whether or not the
material meets the definition of a hazardous material or waste under applicable
laws or regulations.
3.8. INDEMNIFICATION
To the fullest extent permitted by law,
CLIENT shall indemnify, defend and hold harmless XYZ and its subcontractors,
consultants, agents, officers, directors and employees from and against all
liability, claims, damages, losses and expenses, whether direct, indirect or
consequential, including but not limited to fees and charges of attorneys and
court and arbitration costs, arising from the acts, omissions or work of
others. To the fullest extent permitted by law, such indemnification shall apply
regardless of the fault, negligence, breach of warranty or contract, or strict
liability of XYZ. Without limiting the generality of the foregoing, the above
indemnification provision extends to claims against XYZ which arise out of, are
related to, or are based upon, the actual or threatened dispersal, discharge,
escape, release or saturation of smoke, vapors, soot, fumes, acids, alkalis,
toxic chemicals, liquids, gases or any other material, irritant, contaminant or
pollutant in or into the atmosphere, or on, onto, upon, in or into the surface
or subsurface of (a) soils, (b) water or watercourses, (c) objects, or (d) any
tangible or intangible matter, whether sudden or not. Such indemnification
shall not apply to claims, damages, losses or expenses which are finally
determined to result from the sole negligence of or willful or reckless
disregard by XYZ, its subcontractors or agents of their obligations under this
Agreement.
3.9. OPPORTUNITY TO REMEDY
The parties agree that in the event of
alleged error or omission by XYZ in performance of services under the Scope of
Service, CLIENT shall notify XYZ promptly in writing of that fact and allow XYZ
a reasonable time to remedy the problem. Upon notice, XYZ shall promptly review
and remedy the problem at the cost of XYZ, if XYZ accepts responsibility for
it. CLIENT agrees not to remedy the problem or to contract with a third party
to remedy the problem at the cost of XYZ without first giving XYZ a reasonable opportunity
to remedy the problem. Where responsibility for a problem may be shared by XYZ
and others, XYZ shall endeavor to remedy XYZ's share at the cost of XYZ and to
cooperate with others involved. If XYZ demonstrates that it is not at fault for
a problem identified by the CLIENT under this Section, CLIENT shall reimburse
XYZ for its costs of investigating the problem.
3.10. TERMINATION
Either party
may terminate this Agreement for cause if the other commits a material, uncured
breach of this Agreement. The party terminating shall send a written Notice of
Termination to the other. The Notice of Termination shall contain specific
reasons for termination. Termination shall not be effective if the breach has
been remedied before expiration of the period specified in the Notice of
Termination. Termination shall be effective 10 days from receipt of the Notice
of Termination. No later than 30 days after termination, CLIENT shall pay XYZ
upon invoice for services performed and charges prior to termination, plus termination
charges. Termination charges shall include, without limitation, charges for
personnel, the putting of project documents and analyses in order, personnel
and equipment rescheduling or reassignment adjustments, and all other related
costs and charges incurred, directly attributable to termination. Copies of all
work projects shall be delivered to the CLIENT at the time of termination, or
as soon after as practical. Copies of work products incomplete at the time of
termination shall be marked 'DRAFT-INCOMPLETE' and none shall be signed by XYZ.
The CLIENT shall use any and all such incomplete documents and data at its own
risk, and XYZ shall not be liable in any manner for the contents or use of any
such incomplete work products. CLIENT shall indemnify, hold harmless and defend
XYZ from and against any
and all liability, claims, damages, losses
and expenses of any type or nature asserted by any party as a result of use by
CLIENT of such incomplete work.
3.11. WORK PROCEDURES
XYZ shall not specify work procedures,
manage or supervise work for which it is not responsible under this Agreement,
or implement or be responsible for health and safety procedures for persons
other than its own employees, subcontractors and agents on or about the
construction site; shall not be responsible for the acts or omissions of other
parties on the Project; and shall not have control or charge of and shall not
be responsible for work means, methods, techniques, sequences or procedures, or
for safety precautions and programs for work performed by others with regard to
the Project. XYZ's testing or inspection of portions of the work of other
parties on a Project shall not relieve such other parties from their
responsibility for performing their work in accordance with applicable plans
and specifications.
3.12. ESTIMATED COSTS
Statements of probable cost or other cost
estimates prepared by XYZ represent XYZ's judgment as a design professional
familiar with the requirements of the Project. It is recognized, however, that
neither XYZ nor the CLIENT has control over the cost of labor, materials, or
equipment, over the Contractors' methods of determining bid prices, or over
competitive bidding, market or negotiating conditions. Accordingly, XYZ cannot
and does not warrant or represent that proposals, bids, or actual costs will
not vary from any statement of probable cost or other cost estimates or
evaluations prepared by XYZ.
3.13. OWNERSHIP AND USE OF DOCUMENTS
Drawings and specifications and other
documents relating to environmental studies and remedies, prepared by XYZ
pursuant to this Agreement are the property of the CLIENT. They are not
intended or represented to be suitable for reuse by the CLIENT or others on
extensions of the Project. They shall not be used by the CLIENT, or given or
sold by the CLIENT to be used by others, on other projects or extensions to
this Project except by agreement in writing and with agreed upon appropriate
additional compensation to XYZ. The CLIENT shall indemnify, hold harmless and
defend XYZ from and against any and all liability, claims, damages, losses and
expenses asserted by any party in any manner resulting from unauthorized use by
CLIENT of XYZ-prepared drawings, specifications or other documents.
All inventions, patents, design patents,
and computer programs and copyrights relating thereto acquired or developed by
XYZ in connection or relation to the Project shall remain the property of XYZ
and shall be protected by the CLIENT from use by others except pursuant to
agreement in writing between XYZ and CLIENT with agreed upon compensation to
XYZ.
3.14. GOVERNING LAW
This agreement shall be governed by the
law of the state where the work is to be performed.
3.15. DISPUTE RESOLUTION/ARBITRATION
In the event
of a dispute in any manner relating to or arising out of this Agreement, the
parties shall confer and negotiate in good faith within 10 days after the
dispute arises to attempt to resolve the dispute. If a party fails to
negotiate, or if the parties are unable to resolve the dispute themselves, then
all claims, disputes and other matters in question between the parties to this
Agreement, arising out of or relating to this Agreement or the breach thereof,
shall be resolved by arbitration in accordance with the Construction Industry
Arbitration Rules of the American Arbitration Association then obtaining unless
the parties mutually agree otherwise. No arbitration, arising out of or
relating to this Agreement, shall include, by consolidation, joinder or in any
other manner, any additional person not a party to this Agreement except by
written consent containing a specific reference to this Agreement and signed by
XYZ, the client, and any other person sought to be joined. Any consent to
arbitration involving an additional person
or persons shall not constitute consent to
arbitration of any dispute not described therein or with any person not named
or described therein. This Agreement to arbitrate and any agreement to
arbitrate with an additional person or persons duly consented to by the parties
to this Agreement shall be specifically enforceable under prevailing law.
Notice of the demand for arbitration shall
be filed in writing with the other party to this Agreement and with the
American Arbitration Association. The demand shall be made within a reasonable
time after the claim, dispute or other matter in question has arisen. In no
event shall the demand for arbitration be made after the date when institution
of legal or equitable proceedings based on such claim, dispute or other matter
in question would be barred by the applicable statute of limitations.
3.16. PRECEDENCE/INTEGRATION
This Agreement contains the final
integrated agreement of the parties with regard to the subject matter of the
Agreement. This Agreement shall not be modified except by a writing signed by
all parties. The provisions of this Agreement shall take precedence over any
inconsistent or contradictory provisions contained in any proposal, contract,
purchase order, requisition, notice to proceed, or like document regarding
services under this Agreement, but specifically excluding Work Orders under
this Agreement.
3.17. SEVERABILITY
If any provision or portion of this
Agreement shall be finally determined to be invalid or unenforceable in whole
or part, the remaining provisions hereof shall remain in full force and effect,
and be binding upon the parties to this Agreement. The parties agree to reform
this Agreement to replace any such invalid or unenforceable provision with a
valid and enforceable provision that comes as close as possible to the
intention of the stricken provision.
3.18. SURVIVAL
The provisions of this Agreement shall
survive the completion of the services under this Agreement and the termination
of this Agreement for any cause.
3.19. LITIGATION COMPENSATION
CLIENT acknowledges that in the event of
litigation and/or governmental investigations regarding the presence or
suspected presence of hazardous or toxic substances at the Project site, XYZ
may be subpoenaed or otherwise compelled or called upon by parties to such litigation,
or by local, state or federal agencies which may have regulatory responsibility
for the site, to provide testimony, documents, information, or other materials
or matters relating to history of the site, the nature of contamination of the
site, risks associated with the site, costs of clean-up of the site,
responsibility for contamination, alternative methods for clean-up, and other
matters. CLIENT acknowledges and agrees that compensation paid to XYZ under
this Agreement does not include compensation for such testimony or other
involvement in said litigation or regulatory procedures relating to the site
which might relate to or arise out of said litigation. CLIENT shall compensate
XYZ for any and all cost, expense, obligation or damage arising out of such
litigation or such regulatory procedures with regard to the site, including,
but not limited to, personnel costs of all XYZ employees required to testify or
provide information, documents or other materials (charged at XYZ's standard
billing rates performed) and all out-of-pocket expenses for travel,
duplication, telephone, telefax, and all other expenses reasonably and
necessarily incurred by XYZ in the course of providing testimony, documents,
information, or other materials or other matters relating to such litigation.
In the event CLIENT requests XYZ to provide support of any type to CLIENT with
regard to any litigation, XYZ shall not be required to provide such support
unless XYZ and CLIENT shall agree in writing in advance as to compensation for
XYZ personnel and XYZ's standard rates for forensic work and expense
reimbursements to be paid by CLIENT to XYZ for such support.
3.20. PATENT PROTECTION
XYZ shall use its best efforts to provide
services which do not infringe on any valid patent or involve the use of any
confidential information that is the property of others unless XYZ is licensed
to or otherwise has the right to use and dispose of the patent information. XYZ
shall also use its best efforts to inform CLIENT of any patent infringement that
may be reasonably expected to result from the use of the services. However, the
best efforts of XYZ shall not include a duty to conduct and/or prepare a patent
search and/or opinion. The liability of XYZ under this Agreement in any legal
proceeding where CLIENT is made a defendant for actual patent infringement
based upon a service provided by XYZ shall be limited to the compensation
received for that service and shall exclude infringement which is related to
manufacturing processes of CLIENT and any consequential damages.
3.21. CONFIDENTIALITY
Each party shall retain as confidential
all information and data furnished to it by the other party which relate to the
other party's technologies, formulae, procedures, processes, methods, trade
secrets, ideas, improvements, inventions, and/or computer programs, which are
designated in writing by such other party as confidential at the time of
transmission and are obtained or acquired by the receiving party in connection
with this Agreement, and shall not disclose such information to any third
party.
However, nothing in this Agreement is
meant to prevent nor shall it be interpreted as preventing either XYZ or CLIENT
from disclosing and/or using such information or data (i) when the information
or data is actually known to the receiving party before being obtained or
derived from the transmitting party; or (ii) when the information or data is
generally available to the public without the receiving party's fault at any
time before or after it is acquired from the transmitting party; or (iii) where
the information or data is obtained or acquired in good faith at any time by
the receiving party from a third party who has the same in good faith and who
is not under any obligation to the transmitting party in respect thereof; or
(iv) where a written release is obtained by the receiving party from the
transmitting party.
EXHIBIT
A.
WORK
ORDER NUMBER _________
The following described work is authorized
under the Agreement for Professional Services between the CLIENT and XYZ and shall
amend that Agreement for the Scope of Work described in this Work Order and
authorized under the above-mentioned Agreement.
SCOPE OF WORK
PAYMENT
Payment shall be in accordance with
Section 2 of the Master Agreement under the following method:
A. Lump sum in the amount of $_____
B. Time and expense with an estimated budget of $_____
COMPLETION TIME (CALENDAR DAYS)
EXHIBIT B.
_________
FEE SCHEDULE [omitted]
APPROVED: _________
|
APPROVED: XYZ Co.
|
By: ____________
|
By: ____________
|
Title: ____________
|
Title: ____________
|
DATE: ____________
|
DATE: ____________
|
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