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Form #1464MINUTES OF ORGANIZATION MEETING OF BOARD OF DIRECTORS
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MINUTES OF ORGANIZATION MEETING OF BOARD OF DIRECTORS
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MINUTES OF ORGANIZATION MEETING
OF BOARD OF DIRECTORS OF
_________________________________________
The
organizational meeting of the Board of Directors of _________________________,
was held at: _______________________ on __________________ (date), at ___:00
__.m.
Present
were:___________________________________________________________.
________________________________________________________
being persons designated as the Directors in the Articles of Incorporation.
Absent
from the meeting were:________________________________________________.
_________________
acted as temporary Chairman of the meeting and ______________ acted as
temporary Secretary.
The
Chairman announced that the meeting had been duly called by the Incorporators
of the Corporation.
The
Chairman reported that the Articles of Incorporation of the Corporation had
been duly filed with the State of _________________ on ______________ (date).Â
The Certificate of Incorporation and a copy of said Articles of Incorporation
were ordered to be inserted in the Minutes as a part of the records of the
meeting.
A
proposed form of Bylaws for the regulation and the management of the affairs of
the Corporation was then presented at the meeting. The Bylaws were read and
considered and, upon motion duly made and seconded, it was:
RESOLVED,
that the form of Bylaws of the Corporation, as presented to this meeting, a
copy of which is directed to be inserted in the Minute Book of the Corporation
be, and the same are hereby approved and adopted as the Bylaws of the
Corporation.
The
following persons were nominated officers of the Corporation to serve until
their respective successors are chosen and qualify:
PRESIDENT:Â
_____________________________
VICE
PRESIDENT:Â ________________________
SECRETARY:Â
____________________________
TREASURER:Â
____________________________
The
Chairman announced that the forenamed persons had been elected to the office
set opposite their respective names. The President thereupon took the chair
and the Secretary immediately assumed the discharge of the duties of that
office. The President then stated that there were a number of organizational
matters to be considered at the meeting and a number of resolutions to be
adopted by the Board of Directors.
The
form of stock certificates was then exhibited at the meeting. Thereupon, a
motion duly made and seconded, it was:
RESOLVED,
that the form of stock certificates presented at this meeting be, and the sameÂ
is hereby adopted and approved as the stock certificate of the Corporation, a
specimen  copy of the stock certificate to be inserted with these Minutes.
FURTHER
RESOLVED, that the officers are hereby authorized to pay or reimburse the
payment of all fees and expenses incident to and necessary for the organization
of this Corporation. The Board of Directors then considered the opening of a
corporate bank account to serve as a depository for the funds of the
Corporation.
Following
discussion, on motion duly made and seconded, it was:
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
RESOLVED,
that the Treasurer be authorized, empowered and directed to open an account
with and to deposit all funds of the Corporation, all drafts, checks and notes
of the Corporation, payable on said account to be made in the corporate name
signed by
FURTHER RESOLVED, that officers are hereby authorized to
execute such resolutions (including formal Bank Resolutions), documents and
other instruments as may be necessary or advisable in opening or continuing
said
bank
account. A copy of the applicable printed form of Bank Resolution hereby
adopted to supplement these Minutes is ordered appended to the Minutes of this
meeting.
It is
announced that the following persons have offered to transfer the property
listed below in exchange for the following shares of the stock of the Corporation:
Name:
___________________________________
Payment
Consideration, or property:Â _______________________________
Number
of Shares:Â _________________________
Upon
motion duly made and seconded, it was:
RESOLVED,
that acceptance of the offer of the above-named stock subscribers is in the
best interest of the Corporation and necessary for carrying out the corporate
business, and in the judgment of the Board of Directors, the assets proposed to
be transferred to the Corporation are reasonably worth the amount of
consideration deemed therefor, and the same hereby is accepted, and that upon
receipt of the consideration indicated above, the President and the Secretary
are authorized to issue certificates of fully-paid, non assessable capital
stock of this Corporation in the amounts indicated to the above-named persons.Â
In order to provide for the payment of expenses of incorporation and
organization of the Corporation, on motion duly made, seconded and unanimously
carried, the following resolution was adopted:
RESOLVED,
that the President and the Secretary and/or Treasurer of this Corporation be
and they are hereby authorized and directed to pay the expenses of this
Corporation, including attorney's fees for incorporation, and to reimburse the
persons who have made disbursements thereof.
After
consideration of the pertinent issues with regard to the tax year and
accounting basis, on motion duly made, and seconded and unanimously carried,
the following resolution was adopted:
RESOLVED,
that the first fiscal year of the Corporation shall commence on ____________,
and end on _______________.
FURTHER
RESOLVED, that the President be and is hereby authorized and directed to enter
into employment contracts with certain employees, such contract shall be for
the term and the rate stated in the attached Employment Agreements.
FURTHER
RESOLVED, that it shall be the policy of the Corporation to reimburse each
employee or to pay directly on his behalf all expenses incidental to his
attendance at conventions and seminars as may be approved by the President.Â
Reimbursement shall include full reimbursement for commercial and private
transportation expenses, plus other necessary and ordinary out-of pocket
expenses incidental to the said travel, including meals and lodging.
A
general discussion was then held concerning the immediate commencement of
business operations as a Corporation and it was determined that business
operations of the Corporation would commence as of ____________________________________.Â
It was agreed that no fixed date would be set for holding meetings of the Board
of Directors except the regular meetings to be held immediately after the
annual meetings of shareholders as provided in the Bylaws of the Corporation
but that meetings of the Directors would be periodically called by the
President and Secretary or others as provided by the Bylaws. Upon motion duly
made, seconded and unanimously carried, it was:
RESOLVED,
that the officers of the Corporation are hereby authorized to do any and all
things necessary to conduct the business of the Corporation as set forth in the
Articles of Incorporation and Bylaws of the Corporation.
Upon
motion duly made, seconded, and unanimously carried the following resolution was
adopted:
RESOLVED,
that, if required, that _______________________ be, and hereby is, appointed
Resident Agent in the State of ___________________________. The office of the
Resident Agent will be located at __________________________________________.
The
Chairman then presented to the meeting the question of electing the provisions
of Section 1244 of the Internal Revenue Code. He noted that this Section
permits ordinary loss treatment when either the holder of Section 1244 stock
sells or exchanges such stock at a loss or when such stock becomes worthless.Â
After a discussion, the following preamble was stated and the following
resolution was unanimously:
RESOLVED,
THAT: ___________________________________________________
____________________________________________________________________
____________________________________________________________________
WHEREAS, this Corporation qualifies as a small business
corporation as defined in Section 1244, but WHEREAS, the Board of Directors are
concerned over future tax law changes modifying Section 1244 as presently
enacted (subsequent to the Revenue Act of 1978) and thus desire to safeguard
this Corporation's 1244 election by complying with prior law as well as present
law, and WHEREAS, pursuant to the requirements of
Section
1244 and the Regulations issued thereunder, the following plan has been
submitted to the Corporation by the Board of Directors of the Corporation:
(a) The
plan as hereafter set forth shall, upon its adoption by the Board of Directors
of the Corporation immediately become effective.
(b) No
more than __________________ shares of common stock are authorized to be issued
under this plan, such stock to have a par value of $_______________ per share.
(c)
Stock authorized under this plan shall be issued only in exchange for money, or
property susceptible to monetary valuation other than capital stock, securities
or services rendered or to be rendered. The aggregate dollar amount to be
received for such stock shall not exceed $1,000,000, and the sum of each
aggregate dollar amount and the equity capital of the Corporation (determined
on the date of adoption of the plan) shall not exceed $1,000,000.
(d) Any
stock options granted during the life of this plan which apply to the stock
issuable hereunder shall apply solely to such stock and to no other and must be
exercised within the period in which the plan is effective.
(e)
Such other action as may be necessary shall be taken by the Corporation to
qualify the stock to be offered and issued under this plan as "Section
1244 Stock," as such term is defined in the Internal Revenue Code and the
regulations issued thereunder.
NOW,
THEREFORE, the foregoing plan to issue Section 1244 Stock is adopted by the
Corporation and the appropriate officers of the Corporation are authorized and
directed to take all actions deemed by them necessary to carry out the intent
and purpose of the recited plan.
There
being no further business requiring Board action or consideration;
On
motion duly made, seconded and carried, the meeting was adjourned.
Dated:
_________________
Secretary
of the Meeting: __________________________________
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Submissions to this site, including any legal or business forms, posts, responses
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These downloadable forms are only for personal use. Retransmission, redistribution,
or any other commercial use is prohibited. This includes reposting forms from this
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form, and you agree to abide by these terms. It is highly recommended that you have
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Your use of this site constitutes your acceptance of our terms of use and your agreement
to hold this site, its officers, employees and any contributors to this site harmless
for any damage you might incur from your use of any submissions contained on this
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These forms are provided to assist business owners and others in understanding important
points to consider in different transactions. They are offered with the understanding
that no legal advice, accounting, or other professional service is being offered
by these documents or on this website. Laws vary in the different states. Agreements
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Keywords: MINUTES,ORGANIZATION MEETING , BOARD OF DIRECTORS
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