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Website Design Agreement with detailed milestones for design and software coding phases and SEO and social media options. Deposit up-front; refundable only if preliminary design unacceptable. Copyright assigned to client after payment in full.
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WEBSITE DESIGN AGREEMENT
Website Design Agreement, dated as of _____________, 201_
(this “Agreement”) between __________________ (“Designer”), a [state under
whose laws created] [corporation, LLC, general partnership, etc.], and [state
under whose laws created] [corporation, LLC, general partnership, etc.]
(“Client”).
The Client hereby engages the Designer to design a website
for the Client, on the following terms and conditions:
1. Defined
Terms. For all purposes of this Agreement, the following terms shall have
these meanings:
(a) “Contract
Price”: the sum of the Base Price and the prices of any options selected by the
Client by checking boxes below, as follows:
Base Price: $______________
Plus:
o Mobile Device Option: $______________
o SEO Option: $______________
o Social Media Option: $______________
Contract Price: $______________.
(b) “Deposit”: the amount of
$___________.
(c) “Designated Hosting Service”: _____________. If the Client elects to use the
Designer’s own web hosting service, then the Client will sign a separate web
hosting agreement with the Designer.
(d) “Mobile Device Option”: The inclusion
among Supported Browsers the respective mobile device versions of those
browsers, so that the Website will be accessible on all standard mobile devices
[(except ___________)], all as further described in paragraph 2(a)(i) below.
(e) “SEO Option”: The inclusion of search
engine optimization among the Designer’s services, as further described in
paragraph 2(a)(ii) below.
(f) “Social Media Option”: The inclusion in
the Website Software of features that maximize compatibility of the Website
with social media such as Facebook and Twitter, as further described in
paragraph 2(a)(iii) below.
(g) “Supported Browser”: Any one of the following internet
browser programs: Microsoft Internet Explorer (versions __ and up); Google
Chrome (versions __ and up); Mozilla Firefox (versions __ and up); Apple Safari
(versions __ and up); and Opera (versions __ and up).
(h) “Website”: The page image(s) that will be displayed on
a computer screen when the computer accesses the Website Software over the
internet, using a Supported Browser. The Website shall consist of not more than
__ web pages.
(i) “Website
Design”: A visual representation or mock-up of all the pages of the Website,
displayed on a computer screen or in any other medium.
(j) "Website Software": The software that
Designer is to code under this Agreement, which, when published on the
Designated Hosting Service server in accordance with paragraph 5 below and
accessed over the internet by means of a Supported Browser, will cause the
Website to be displayed in the form of the Website Design and with the
functionality required by this Agreement.
(k) “Written” or “in writing”: Presented by any means, or
in any medium, that can be seen.
2. Designer’s
Duties.
(a) Designer will design the Website and code and upload
the Website Software, all in accordance with the terms and conditions of this
Agreement. In addition to performing the basic design, coding and uploading
services necessary to produce a functional Website acceptable to the Client:
(i) If the Client has selected the Mobile Device Option, the
Designer will also take all steps necessary to achieve compatibility of the
Website with standard mobile device versions of Supported Browsers;
(ii) If the Client has selected the SEO Option, the Designer
will also take all steps which in its judgment are likely to increase the
ranking of the Website on Google and other widely-used internet search engines
to the maximum level compatible with the price paid for the SEO Option; and
(iii) If the Client has selected the Social Media Option,
the Designer will take all steps which in its judgment are likely to maximize
the exposure of the Website to users of widely-used social media with which the
Client has accounts.
(b) The Website Software will be coded using PHP,
CSS, HTML, and Javascript, and the Website
Software and the Website will conform to such technical standards as the
Designer may choose.
(c) The
Designer may employ one or more subcontractors to perform all or any portion of
its duties under this Agreement, but no such employment shall affect the
Designer’s sole responsibility to the Client for the timely performance that
this Agreement requires of the Designer or for the work product delivered to
the Client.
3. Milestones;
Client’s Duties; Designer’s Retention of Deposit.
(a) Milestones for the process of producing the
Website Design are set out in Annex 1 and those for coding the Website Software
are set out in Annex 2. Several milestones require action by the Client. The
Client acknowledges that unless it meets its own milestone obligations, on
time, the Designer will not be able to deliver the Website on time or, perhaps,
at all. Therefore, the Designer will have the right cancel this Agreement (by
notice to the Client) if the Client fails to meet any milestone obligation for
more than ten business days after its due date as set out in Annex 1 or Annex
2.
(b) If the Designer cancels this Agreement for
the Client’s failure to meet a milestone as permitted by subparagraph (a) above, or if the Client rejects the final Website Design (under milestone 8 of annex 1), then the Designer will retain the entire
Deposit as fair compensation for the time, effort and money it has invested in
connection with this Agreement; and neither party shall have any further right
against the other by virtue of this Agreement.
4. Price
and Payment; Reimbursement of Expenses. The Client shall pay the
Designer the Contract Price as follows:
(a) On the signing of this Agreement, the
Client is delivering the Deposit to the Designer. The Designer will hold
the Deposit in escrow and use it only in accordance with the terms and
conditions of this Agreement. The Deposit will not bear interest.
(b) Upon the
Client’s acceptance of the Website after coding (milestone 3, 6 or 8, Annex 2), or
upon its rejection of the Website after final coding (milestone 8, Annex 2), the
Deposit shall be deemed released to the Designer. If the Client accepts the
Website, then the Deposit shall be credited against the Contract Price and the
Client will deliver the balance of the Contract Price together with its written
acceptance of the final Website (milestone 8, Annex 2).
(c) In addition to
paying the Contract Price to the Designer, the Client will reimburse the
Designer for all out-of-pocket expense that the Designer incurs in performing
its duties under this Agreement. Reimbursable expenses do not include overhead
or other fixed costs of the Designer’s business, nor do they include any
subcontractor’s charges (paragraph 2(c));
they include only those special expenses that the
Designer incurs solely for the purpose of providing a service required by this
Agreement and only by this Agreement. Such special expenses may include,
without limitation, those required for: printing or copying Materials;
overnight courier services such as FedEx; printing or otherwise producing
physical mockups of the Website for demonstration purposes; and __________.
5. Uploading
and Publishing.
(a) Unless the Client elects to receive the
Website Software by physical delivery as provided in paragraph 6 below, upon the
Designer’s receipt of the balance of the Contract Price, the Designer shall
publish the Website Software, on behalf of the Client, by uploading it onto a
server of the Designated Hosting Service and will, in conjunction with the
uploading, make any final adjustments to the Website Software that may be
desirable for the optimization of the Website.
(b) If the Designated Hosting Service is a
company other than the Designer, the Client hereby authorizes Designer to deal
with the Designated Hosting Service on behalf of the Client for the purpose of
publishing the Website Software.
(c) The Client also hereby authorizes the
Designer to submit the completed Website Software to such major web search
engines as the Designer may choose.
However, unless the Client has selected the SEO Option, the Designer’s
submission of the Website Software to search engines will NOT include search engine
optimization services.
(d) The Client understands that if it does
not select the Designer as its Designated Hosting Service, it will be required
to sign a separate contract with whatever hosting service it does designate,
and it will only designate a service that will allow the Designer full access
to the Client's account with the hosting service via File Transfer Protocol.
The Client will be solely responsible for any and all charges of a Designated
Hosting Service.
(e) Because proper coding depends on the technical
characteristics of a particular server, and because different hosting services
use different servers, the Client is not permitted to change the Designated
Hosting Service. If the Designated Hosting Service should become unavailable
for some reason unrelated to an act of the Client, then the Designer will
select a replacement Designated Hosting Service for the Client and the Client
will contract with that service and pay all its standard fees.
6. Election to Receive Physical Delivery
of the Website Software.
(a) At any time
before the Designer begins to upload the Website Software onto a server, the
Client may notify the Designer that it wishes to receive the Website Software
in physical form. In that case, as soon as the Designer has received payment of
the Contract Price in full, it will deliver to the Client, on whatever standard
medium the Client may designate, the
source code,
design files, image files, and database files that the Designer has produced
under this Agreement (collectively, the “Files”). From the moment when the
Files leave the Designer’s possession, the Client shall bear sole
responsibility for Files and for the Website Software – including risk of loss
and risk of any damage to software or equipment or persons during the upload
process (due, for example, to server discrepancy or incompatibility issues with
software and/or hardware). Moreover, after delivering
the Files to the Client, the Designer will have no duty to keep copies of any
Files; it will be the Client’s sole responsibility to keep copies.
(b) If the Client elects the physical
delivery described in subparagraph (a) above, the Designer will not provide any
uploading service with respect to the Website Software (paragraph 5 above), unless the Client and the Designer make a separate contract for publishing
and uploading.
7. Functionality.
Designer warrants that the Website Software will function fully when it is
accessed through a Supported Browser, but makes no warranty whatever as to its
functionality when accessed through a non-supported browser. However,
the Designer cannot and does not warrant that
the functions contained in the Website Software will operate without
interruption or error-free.
8. Website Maintenance and Revisions. At the Client’s request, when the Website is
running, the Designer will perform Website maintenance, or make any revisions
to the Website that the Client may request, for the fixed fee of $__ per
hour of time spent coding by any person designated by the Designer to do such
work, or $__ per hour for design. The Designer will invoice the Client for all
such work on a monthly basis.
9. Third-Party Copyrights and Trademarks. The Client
unconditionally warrants to the Designer that all copyright, trademark and other
intellectual property elements of the Materials are owned by the Client, or
that the Client has permission from the rightful owner to use each such element
that it does not own.
10. Intellectual Property Rights: Designer and Client.
(a) Ownership and Use of Background
Technology. The Client acknowledges that the Designer holds valid licenses
to use and sublicense various preexisting programs, data and materials
("Background Technology") which the Designer intends to include in
the Website Software (“Background Technology”). The
Designer shall retain all its intellectual property rights to the Background
Technology.
(b) Website
Design and the Website Software Copyright; Assignment to the Client.
Nothing produced by the Designer under this Agreement shall be deemed “work
made for hire” under the U.S. Copyright Act; the Designer shall own all
intellectual property rights (copyright, trademark and patent rights) to the
Website Design and the Website
Software.
However, when the Contract Price has been received in full by the Designer, the
Designer shall be deemed to have assigned all such intellectual property rights
[except for rights to the XHTML markup, CSS and
other code, which the Designer licenses to the Client for use only in
connection with the Website] to the Client, absolutely and irrevocably,
and shall be deemed to have granted to the Client a nonexclusive, perpetual,
transferable license to use the Background Technology in the Website Software.
The Designer will thereafter deliver to the Client any assignment document(s)
that the Client may request in order to confirm such assignment.
11. Promotion Rights. Notwithstanding the assignment of intellectual property rights to the
Client (subparagraph 10(b)), the
Designer permanently reserves the right to display and link to the completed
Website as part of its portfolio and permanently reserves the right to write
about the Website on its own websites and those of others, in magazine articles
and in books about web design.
12. Designer as an
Independent Contractor. In signing and performing this Agreement, the
Designer’s status is that of an independent contractor, and nothing in this
Agreement shall be construed to create any other legal relationship between the
parties, including but not limited to employer/employee, partnership or joint
venture. The Designer shall not be liable for any debt of the Client solely by
virtue of its engagement and performance under this Agreement. The provisions of this paragraph shall survive the
termination of this Agreement, whatever the reason for termination.
13. Protection of
Confidential Information. Each party shall use its best efforts to protect
the confidentiality of confidential information that it receives from the other
party, and shall not under any circumstances disclose any such confidential
information to any third party (other than to a duly authorized employee of the
other party or to the Designated Hosting Service). For this purpose,
confidential information shall include, without limitation, any information
that the owner of the information designates as confidential; trade secrets;
financial information; customer or client lists; personal information about the
party’s employees or owners; and any other information that a reasonable person
would understand to be confidential in the circumstances. The provisions of this paragraph shall survive the
termination of this Agreement, whatever the reason for termination.
14. Electronic Commerce Laws. The Client
agrees that it is solely responsible for complying with any laws or
governmental regulations (including without limitation those imposing any tax)
that may apply in any way to the services to be provided under this Agreement
and/or to the use of the Web Design or the Website. The provisions of this
paragraph shall survive the termination of this Agreement, whatever the reason
for termination.
15. Breach and Damages; Limitations on Damages.
(a) Either party’s failure to perform any duty under this
Agreement is a breach. It is also a breach if a party misrepresents or omits to
disclose any important fact to the other party in connection with the
negotiation and signing of this Agreement. A breach is material if adversely
affects the other party’s ability to perform its own duties under this
Agreement, if it presents a false picture of a party’s financial strength or
technical ability, or if it exposes the other party to possible legal claims
from third parties.
(b) If
a party commits a material breach and if that party fails to correct the breach
within five calendar days after receiving notice of the breach from the
aggrieved party, then the aggrieved party will have these rights against the
breaching party:
(i) It may terminate this Agreement
by notice to the breaching party, such termination to take effect on whatever
date is specified in such notice;
(ii) It may commence arbitration
under subparagraph 17(a) to recover actual damages that it suffers from the
breach;
(iii) It may, if the breach involves
the misuse of intellectual property that belongs to a third party or the
dissemination of confidential information in breach of the confidentiality
provisions of this Agreement, demand from the arbitrator, and shall have the
right to have issued, an appropriate restraining order, a preliminary
injunction and/or a permanent injunction, as equity allows in the
circumstances; or
(iv) It may take any combination of the
steps described in subparagraphs (i) through (iii) above, simultaneously or in
any sequence.
(c) Notwithstanding
any other provision of this Agreement, neither
party shall be liable to the other for damages other than those directly caused
by the relevant breach, and will not be liable in any circumstance or for any
reason for lost profits, lost savings or other incidental, consequential or
special damages, even if the aggrieved party had actual, advance knowledge that
a breach might result in any such lost profits, lost savings or other
incidental, consequential or special damages. The liability of the Designer to
the Client shall never, in any circumstance or for any reason, exceed in the
aggregate the lesser of (A) the Contract Price or (B) whatever amount has
actually been paid by the Client to the Designer under this Agreement.
(d) In any arbitration, the prevailing party shall be
entitled to recover from the other party all its legal fees and other costs
directly suffered as a result of such breach and arbitration, including the
prevailing party’s share of the arbitrator’s fees.
16. Indemnification.
The following indemnification provisions shall apply even when a party
aggrieved by the other party’s material breach may have a right to damages or
other relief under paragraph 15 above:
Each party shall, on demand by
the other party, indemnify, defend and hold the other party harmless from and
against any and all claims, losses and/or
damages, of whatever kind and nature (including but not limited to reasonable
attorneys’ fees incurred by the indemnified party in defending itself or
preparing to defend itself from any such claim), if such any such claim, loss
or damage
(i) arises from, out of or in
connection with the indemnified party’s performance of its obligations under
this Agreement, and
(ii) is asserted by a third
party.
The
provisions of this paragraph shall survive the termination of this Agreement,
whatever the reason for termination.
17. Dispute
Resolution.
(a) If a dispute arises under this Agreement or
with respect to either party’s performance under this Agreement, or with respect to the performance of any agent,
employee, successor, or assign of a party (including without limitation any
dispute concerning the validity of this arbitration clause) (all such disputes
being “Disputes”), then, before having recourse to arbitration, the parties
shall first attempt to resolve the dispute themselves or with the aid of a
mediator. If the dispute is not resolved within ten business days after the
parties’ first attempt at resolution, then the Dispute shall be resolved
exclusively by binding arbitration as provided in this paragraph 17.
(b) Either party may commence arbitration by applying for arbitration by the American Arbitration
Association (“AAA”). The AAA arbitration shall be conducted under the then
current AAA rules for small commercial arbitration, in [name of city and state]
by a single arbitrator appointed by the AAA, who must be expert in the software
development industry. The arbitrator must provide a written explanation of
his/her award.
(c) In either case, the award of the arbitrator shall be
final and non-appealable, and judgment may be rendered on such award by any
court of competent jurisdiction pursuant to the application and filing of
either party.
(d) Each party hereto expressly and irrevocably waives all
its rights to have any Dispute adjudicated or reviewed by any court or tribunal
other than the AAA as provided above.
18. Termination.
(a) If not
terminated sooner under other provisions hereof, this Agreement shall expire on
the first anniversary of its date.
(b) Either
party may terminate this Agreement at any time, by notice to the other party,
if such termination is required or recommended by any court or other
governmental agency or authority acting within its lawful powers.
(c) This
Agreement shall terminate automatically upon the death or incapacity of a party
who is a natural person and upon the dissolution of a party that is a
corporation, partnership or limited liability company.
19. Notice. Any notice by either party
hereto to the other which is required or permitted hereunder must be in
writing, and shall be deemed validly given if either (i) hand-delivered or sent
by recognized courier service such as FedEx or DHL to the addressee’s physical
address set forth below, or (ii) transmitted by fax to the addressee’s fax
number set forth below (if the sender keeps physical evidence of the
transmission without error to the relevant fax number, and follows the fax
transmission within one business day by delivering a physical copy of the
notice to the addressee in the manner provided in clause (i) above; but no
failure on the part of the sender to send such physical copy shall invalidate
any notice otherwise properly sent by fax). All notices shall be deemed “given”
or “delivered”
when placed in the possession of the courier (for clause (i)
notices) or when transmitted (for clause (ii), faxed, notices), as the case may
be.
The following addresses and fax numbers are the only valid
notice addresses of the respective parties on the date of this Agreement, but
may be changed by notice given to the other party at any time and from time to
time:
Designer: Client:
[street address] [street
address]
Fax number: Fax
number:
20. Modification and Waiver. This Agreement
may be modified only by an instrument in writing signed by both parties. No
delay or course of conduct whatever on the part of either party shall be deemed
to constitute a waiver of such party’s rights hereunder for any purpose.
21. Parties Bound; Assignment. This
Agreement shall bind and inure to the benefit of the Designer and the Client
and their respective successors. Neither party may assign any right or delegate
any duty under this Agreement, except that the Designer may freely assign its
rights to receive payment under this Agreement, if such assignment is made for
the purpose of financing its operations. Any purported assignment or delegation
in contravention of the preceding sentences shall automatically be void ab
initio.
22. Entire Agreement. This Agreement
expresses the entire agreement between the parties with respect to the subject
matter hereof, and no
Annex 1: Milestones: Design
Phase
1. Preliminary
Agreement on Website Design.
(a) Immediately
upon signing this Agreement, Client will inform Designer of its general
requests with respect to the Website Design, including the desired look-and-feel, layout, content and functionality for
the Website. The Designer will promptly inform the Client if any of the
Client’s requests cannot be met for technical, economic or legal reasons and in
each such case will suggest an alternative; the Client will then revise its
requests accordingly.
(b) The Designer will then prepare and deliver to the
Client a brief, written summary of the agreed Website Design, together with a
list of all materials (the “Materials”) that the Designer will need from the
Client in order to create the Website Design (which may include, among other
things, sketches, photos or other artwork, text and hyperlinks). On receiving such summary the Client shall initial it
to indicate approval and fax or email the initialed summary back to the
Designer.
(c) If, for any reason, the written summary has not been
delivered and initialed on or before the ____ business day after the date of
this Agreement, then the Designer shall promptly return the Deposit to
the Client; and on the Client’s receipt of the Deposit, this Agreement shall
terminate as of the date of such receipt and neither party shall have any
further right against the other by virtue of this Agreement.
2. Materials
Delivery to Designer. After initialing the summary, the Client will deliver
to the Designer all the Materials that the Designer has requested. The Client
will complete such delivery within __ business days after the agreed summary has been initialed.
3. Production of
the Initial Design. After receiving all of the Materials from the Client,
the Designer will produce an initial Website Design, based on the agreed
summary. The Designer will deliver the initial
Website Design to the Client within __ business days after the Client’s
delivery of all of the Materials is complete, by such means as the parties may
agree.
4. Client’s Review
and Revision. After receiving the initial Website Design he Client will,
after discussing it with the Designer but in any event within __ business days after the Designer’s delivery of the initial design,
submit all its comments on the initial Website Design to the Designer, in
writing.
5. Production of the Revised Design. After
receiving the Client’s comments, the Designer will produce a revised Website
Design, incorporating whatever modifications the parties may have agreed on in
their discussion of the initial design. The Designer will deliver such revised Website Design to
Annex 2: Milestones: Coding
Phase
As soon as the Client has
accepted the Website Design (milestone 8, Annex 1), the Designer will begin
coding the Website Software.
1. Provisional
Completion of Coding. The Designer will provisionally complete coding no
more than ___ business days after it begins coding. At that time, the Designer
will display the results of the coded Website Design to the Client.
2. First
Review of Website after Coding. The Client will promptly review the Website
as displayed and will either accept it as it is or communicate any comments or
requests concerning the Website to the Designer within __ business days after
receiving notice from the Designer that the display is ready for review.
3. Acceptance
(1). If the Client accepts the Website as displayed under milestone 2, then the Website Software shall be deemed complete for the purposes of
subparagraph 4(b) – payment of the balance of the Contract Price.
4. Second
Provisional Completion of Coding. If on the other hand the Client
communicates comments or requests to the Designer under milestone 2, then the Designer will code any necessary modifications and will complete coding
no more than ___ business days receiving the comments or requests. At that
time, the Designer will again display the results of the coded Website Design
to the Client.
5. Second
Review of Website after Coding. The Client will again promptly review the
Website as displayed and will either accept it as it then is or communicate any
further comments or requests concerning the Website to the Designer within __
business days after receiving notice from the Designer that the display is
ready for review.
6. Acceptance
(2). If the Client accepts the Website as displayed under milestone 5, then the Website Software shall be deemed complete for the purposes of
subparagraph 4(b) – payment of the balance of the Contract Price.
7. Final
Completion of Coding. If on the other hand the Client communicates comments
or requests to the Designer under milestone 5, then the Designer will code
any necessary modifications and will complete coding no more than ___ business
days receiving the comments or requests. Coding will then be deemed complete.
At that time, the Designer will again display the results of the coded Website
Design to the Client.
8. Acceptance (3). If the Client accepts
the Website as displayed under milestone 7, then the Website Software shall be
deemed complete for the
purposes of subparagraph 4(b) – payment of the balance of the Contract Price. If, however, the Client rejects
the Website as displayed, then the provisions of subparagraphs 3(b) and 4(b), respecting rejection, will apply to the Deposit.
Attorney Advertising
Jonathan Staebler International Business Law
is only advertising in states where they are admitted to practice
|
Contributed by
Jonathan |
|
Name of Firm |
Jonathan Staebler International Business Law |
Profession |
Lawyer |
Number of lawyers in firm |
1 |
Branch of Law |
Contract, Corporate, Commercial, Property & Real Estate, Banking & Finance, |
Location |
Baltimore,
Maryland,
United States |
Practicing law since |
7/1/1975 |
Education / Certifications |
Princeton - BA
Columbia Law School - JD |
Total Forms Contributed |
1 |
Phone |
850-450-8851 |
Email |
|
Specialist in transactional law, enterprise formation, contracts, software development, real estate development. Client-friendly, results-oriented. |
See All
Jonathan's Forms |
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Keywords: website,design,software,coding,source code,copyright,milestone,deposit,look and feel,hosting
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