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Form #1237Administrative Services Agreement
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Administrative services
agreement.
This Administrative Services Agreement is made and
entered into _________[date], by and between (Parent) Corporation, a
Delaware corporation and (Subsidiary) Corporation, a Delaware corporation.
Recitals:
(Parent) desires to separate its businesses into
independent companies in transactions in one of which (Parent) intends to
distribute (the "distribution") to its shareholders all of the
outstanding capital stock of (Subsidiary) at the date and time of such
distribution (the "distribution date"), thereby terminating the
parent-subsidiary relationship that has existed between the two companies.
The parties recognize that it will be necessary or
advisable for each of them to provide certain administrative and other services
to the other on an interim basis in order to facilitate their respective
transitions into separate, publicly owned companies.
Therefore, in consideration of the mutual covenants
and subject to the terms and conditions contained herein, the parties agree as
follows:
1. Performance of Services.
(A). During such period as may be agreed to by the
parties, (Subsidiary) shall serve as the transfer agent for Class A common
stock of (Parent).
(B). To the extent necessary personnel and facilities
are employed by and available to (Parent) and (Subsidiary), each of them
agrees, from and after the distribution date and for a transition period of up
to three years following the distribution date, to provide the other on an
"as needed" basis with the following services:
(a) Tax consultation and assistance with tax return
preparation and audits. Any taxes due shall be paid in accordance with that Tax
Sharing Agreement of even date herewith between the parties;
(b) Assistance with the preparation of (i) periodic
filings under the Securities Exchange Act of 1934 or with the National
Association of Securities Dealers, Inc., (ii) reports to stockholders, and
(iii) other external financial reports;
(c) Design and implementation of internal audit
procedures;
(d) Coordination of independent audits by
nonaffiliated auditors;
(e) Consultation on cash management, financing and
other treasury matters;
(f) Insurance and risk management services involving
administration, placement of insurance, and broker selection for past and
future insurance and risk management programs; and
(g) Such other services as may be mutually agreed upon
between the parties.
(C). Each party shall use its respective best efforts
in providing the above services and, except for gross negligence or willful
misconduct, shall not be responsible for the accuracy, completeness or
timeliness of any advice or service or any return, report, filing or other
document which it provides, prepares or assists in preparing. Notwithstanding
the foregoing, neither party shall be obligated to provide the above services
if that party determines in its reasonable judgment that providing such services
would unreasonably interfere with the conduct of its own business activities.
The parties shall cooperate in planning the scope and timing of services to be
provided by each of them under this agreement so as to lessen or eliminate any
such interference.
2.
Reimbursement. The parties agree to reimburse each other for services rendered
in accordance with an hourly fee schedule to be agreed upon from time to time
by the parties. The hourly fee schedule may provide different rates for
different categories of personnel. In addition, each party agrees to reimburse
the other for all out-of-pocket expenses incurred by the providing party in
connection with performing such services. The parties shall, on a periodic
basis to be agreed upon, but not less frequently than quarterly, submit to and
exchange with each other their respective statements of fees and expenses for
payment, accompanied by such supporting detail as the recipient of the
statement may reasonably request. Only the amount owed to one party for any
period in excess
of the amount owed by that party for the same period
need be paid. Payment shall be due 30 days after date of the statement.
3. Staffing Plans. Nothing contained in this Agreement
shall preclude either party from obtaining the above services from other
providers. During the term of this Agreement, each party shall use reasonable
efforts to hire or train personnel and, in its discretion, establish consulting
relationships with third parties, so that each party will, with the passage of
time, increasingly be able to perform or have performed all of the above
services for itself. Each party shall keep the other generally informed of its
plans in this regard in order for the other party to make any appropriate
adjustments in its staffing and hiring plans.
4. Delivery of Records. As soon as is practicable
after the distribution date, each party shall deliver to the other the
originals of all certificates of incorporation, bylaws, licenses, certificates,
board of directors' meeting minutes, stock certificates of their respective
subsidiaries and all other corporate records, documents and instruments of a
permanent nature pertaining to the other party which either of them may have in
their possession in the condition and order in which they then exist. Each
party shall be permitted to retain copies of such documents.
5. Access to Properties and Records. Each party will
provide the other, and each of their respective officers, employees,
representatives and agents full access, during normal business hours, to any
and all premises, properties, books, records, data and other information
relating to their respective businesses, as well as to their respective
employees, representatives and agents, to acquire information for:
(A) The formulation and completion of: (a) any tax
returns or other forms or reports required to be filed by either party with any
governmental agency; (b) any amended tax returns or requests for tax refunds;
and (c) any tax audits or investigations;
(B) The preparation and completion of any financial
statements which require the inclusion of the other party's financial
information;
(C) All insurance and bond matters;
(D) The defense or prosecution of any claims, lawsuits
or proceedings, if any, in which either party as a separate corporation has
liability or rights, contingent or otherwise; and
(E) Such other purposes as may be required, provided
such purposes shall be attributable to the corporate relationship that formerly
existed between (Parent) and (Subsidiary), or for purposes related to the
services provided pursuant to this Agreement or any other agreement entered
into between (Parent) and (Subsidiary) in connection with the distribution.
6. Records Retention. Each party shall retain all
books, records, data and other information relating to its business and
operations for the longer of:
(A) Seven years;
(B) The time that party normally keeps its records
based upon its past custom and practice; or
(C) The time necessary to resolve any tax issue,
claim, lawsuit, action or proceeding that is pending at the time such records
would otherwise be destroyed, taking into account any statutes of limitation
which may have been waived.
Each party shall annually provide the other with a
list, prepared in reasonable detail, of books, records, data and other
information scheduled for destruction in the ordinary course, provided that it
shall not be necessary to include on the list any records which would clearly
have no relevance to the other party. At the recipient's request, the other
party shall retain any records so designated for an additional 12 months, at
which time such records may again be listed as scheduled for destruction.
7. Amendments. This Agreement may not be amended or
revised except by a written instrument signed by both parties to this
Agreement.
8. Waivers. The failure of any party to this Agreement
at any time to require strict performance by the other party to this Agreement
of any provision of this Agreement shall not waive or diminish such party's
right to later demand strict performance of that or any other provision of this
Agreement.
9. Governing Law. This Agreement shall be governed by
and construed in accordance with the laws of the State of _________.
10. Notices. All notices and other communications
shall be in writing and shall be delivered by hand or mailed by registered or
certified mail (return receipt requested) to the parties at the following
addresses (or such other addresses for a party as shall be specified by like
notices) and shall be deemed given on the date on which such notice is
received:
To (Parent):
|
......................................................................................................... Â
|
Â
|
......................................................................................................... Â
|
Â
|
......................................................................................................... Â
|
To (Subsidiary):
|
......................................................................................................... Â
|
Â
|
......................................................................................................... Â
|
Â
|
......................................................................................................... Â
|
11. No Third Party Beneficiaries. This Agreement is
solely for the benefit of the parties to it and their respective affiliates and
should not be deemed to confer upon third parties any remedy, claim,
reimbursement, cause of action or other right in excess of those existing
without reference to this Agreement.
12. Successors and Assigns. This Agreement and the
obligations and rights incident hereto shall inure to the benefit of the
successors and permitted assigns of the parties to this Agreement.
13. Relationship of Parties. Nothing contained in this
Agreement shall be deemed to constitute the appointment of either party as the
agent of the other.
In witness, the parties have executed this agreement
as of the date first above written.
(Parent)
Corporation
By: _________
(Subsidiary) Corporation
By: _________
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